Projects Compliance Coordinator – Dubai, United Arab Emirates

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Job Description

Overview

The group is actively seeking to recruit the following personnel for their DMCC office, Dubai, UAE:

Projects Compliance Coordinator

Key Accountabilities

  • In liaison with the Projects Team, making sure all project deliverables are met and any negative variances are reported to the top management
  • Weekly reporting of costs against budgets to date with a look ahead to completion
  • Trigger invoicing by monitoring and reporting of milestone achievements
  • Track the status of all MOC’s/VO’s issued
  • Managing all project administration (Technical & Commercial) for allocated projects
  • Reporting to station management

Duties and Responsibilities

  • Attend Kick Off Meetings and take the meeting minutes
  • Pass on the Work Breakdown Structure & project timeline to the Technical Admin and verify the correctness of the phases opened on NAVISION
  • In discussion with the Project Manager, prepare the Project Deliverables list
  • Make sure daily progress reports are received from the site and are completed to the required standard
  • Ensure all costs associated to the project are booked to the correct phase and are identifiable
  • Ensure accounts are informed of the milestone achievements and invoicing is done on time
  • Get weekly updates from accounts of the invoicing and payment status
  • Get weekly updates from accounts and PM’s of all cash/job advances, payments made using credit cards
  • Keep a track of all MOC/Variation Orders. Make sure all Variation Orders have proper approvals and completion certificates
  • Prepare weekly progress reports that includes a comparison of the estimated to the actual costs to date with a look ahead to completion, MOC/VO Status, Invoicing and Payment Status etc.
  • Report negative variances with justification as soon as it is identified
  • Update the technical admin of any changes to project milestones
  • Ensure all QA/QC documentation for the project are forwarded to QA and Doc Controller for filing
  • Report any HSE issues identified during the project to the HSE Manager
  • Controls and monitors relevant project processes and documents (compliance, purchasing, subcontracts, audits, insurance, project risks, etc.)
  • Make sure daily progress reports and any other applicable documentation including meeting minutes are sent to the client
  • Make sure End of Project Reviews are completed and Customer Appraisals are received
  • Sign off the Deliverables checklist
  • Adherence to company’s Integrated Management System

Knowledge/Experience

Degrees in Business Administration/ Accounting/ Engineering preferred with 3 years of experience in a similar role.

Key Skills

  • Excellent communication skills written and oral
  • Ability to work Independently and to a deadline
  • Ability to extract and analyse data from costings
  • Knowledge of the business
  • Ability to manage workload efficiently (multi-task)
  • Computer literate and able to use and learn new systems quickly
  • Ability to Communicate with managers and co-workers
  • Attention to detail
  • Strong integrity, able to handle confidential information
  • Good team player
  • Reliable and organized
  • Ability to follow and improve systems
  • Confidence in your own work/data being correct

This position is based in Dubai, United Arab Emirates and therefore only UAE based candidates need to apply.

Attractive salary package will be available to the selected candidate commensurate with experience and qualifications.

Interested applicants are invited to send their CV including, salary package expectations, qualifications and relevant experience, to the Human Resources Department on: recruitment@harrispye.com

Applications to be submitted quoting a reference number in the subject line – PCC#HR001

Company Description

Harris Pye, part of the Joulon Group is a rapidly expanding global player with active involvement in many key land-based, industrial, marine, offshore, oil and gas sectors. Operating worldwide on a 24/7 basis, our emphasis is on cost effective repair, preventative maintenance and conversion work.

Harris Pye is a multi-cultural global service provider with a focus on supplying top quality products with fast and efficient customer service.